ROME Intelligence
Exporting your data from Toast
ROME normalizes POS exports into one model — SpotOn is pre-mapped; other systems, including Toast, are mapped during onboarding from your exports. This is general guidance for Toast (Toast, Inc.) — what to pull and where to look. Every Toast version and plan differs, so we keep this honest: no invented step-by-steps.
What to export
- Sales / orders — Checks or orders with date & time, and check-level fields like guest count, subtotal, and total.
- Order items — The line items on each check — item name, quantity, price, and line total.
- Menu & costs — Your menu items with prices, and plate/food costs if you track them — costs unlock the margin math.
- Labor / timecards — Shifts or punches — date, role, clock in/out, hours, wage, and labor cost.
Date range: 120+ days is ideal (it captures weekday patterns and seasonality); 90 days works; even 30 days produces a useful first read.
Where to look
Export features typically live in Toast’s reporting / back-office web dashboard rather than on the register itself — look for the sales, items/product-mix, and labor (or team/timecard) reports, each of which usually offers a CSV download for a chosen date range. Toast's reporting suite includes item-level sales and labor exports; exact report names vary by plan and version.
The authoritative reference for your exact version: Toast Central (official help center) ↗.
Not sure your export fits?
Every POS version differs — send us a sample export and we’ll confirm fit in one email. ROME’s pipeline normalizes header and format variations; if your file has item-level detail in it, chances are we can read it. (Curious what a fully documented input contract looks like? See the SpotOn guide.)
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